Policies - Megan Gillespie – Vocal Studio

Studio Policy

MY RESPONSIBILITIES

I will teach students the language of music in a positive and enthusiastic environment. It is my

goal to empower each student to influence their music education with input based on their

interest and long-term goals. I will tailor the curriculum to match each student's specific learning

needs.

STUDENT & FAMILY RESPONSIBILITIES

Students agree to arrive at each lesson punctually, well-prepared, and with their assignment

books, music, and water. A piano will be provided in the studio for piano lessons. To make good

progress, daily quality practice is necessary. Please ask questions about home assignments so

that the student and parents can completely understand the assignments and goals.

If something is happening at home or school that is affecting the student please let me know. The

more information I have, the more I can be sensitive to the needs of my students.

All students are encouraged to play at the studio recitals and take auditions for jobs/gigs and

competitions. If an opportunity arises, please bring information to the next lesson so that I can

help the student prepare.

Students must have their own instrument to practice at home. If you have questions or would like

input on the purchase of an instrument please let me know. I am happy to set appointments to

meet the student and their family for instrument trials and make specific recommendations.

TUITION AND SCHEDULE

*Please note that tuition reserves the weekly time slot, but may not directly correlate with

lessons received if the student does not attend the scheduled lesson times.

Flat monthly tuition rates are based on the number of guaranteed lessons in the calendar year.

There will be a minimum of 36 lessons offered throughout the year, and the weeks where lessons

are not held (due to holidays or personal performance opportunities) will be communicated in

advance.

Tuition invoices will be sent the 30th of the month prior for all enrolled students. All payments

are non-refundable. After the first payment, invoicing and payment will run automatically.

Tuition will be drawn on the 30th each month from the method on file for the next month. All

automatic payments will be run through Stripe.

In the event that a payment is returned or declined a 48 hour window will be provided to adjust

the payment method and resubmit payment. Any payments not received by the 3rd of the month

will receive a $20 late fee. Recurring late payments may result in termination of the student’s

enrollment.

CANCELLATION POLICY

Group lessons are not eligible for make up lessons.

Policies - Megan Gillespie – Vocal Studio

Individual lessons that are cancelled with at least 24 hours ahead of the lesson will receive a

makeup lesson credit. If notice is given less than 24 hours in advance, no makeup credit is

provided.

All make up lessons will be in the form of a studio class, scheduled at the end of each month, via

Zoom. This date will be on the calendar in My Music Staff. One makeup lesson per student will

be approved and accommodated per month.

Make up lessons do not count as credit for the next month’s tuition.

Lessons canceled by me will be given as much notice as possible and will be rescheduled within

30 days.

Flat monthly tuition rates will not be altered or prorated for any reason.

Planned vacations or other conflicts communicated in advance receive the studio class credit for

that month.

MUSIC & MATERIALS

Each student is responsible for purchasing the required music and materials for lessons.

Materials will be assigned by me and the student will be expected to have the materials no later

than two weeks after the materials have been assigned. Advanced notice will be provided

whenever possible.

COMMITMENT

When students enroll, they are reserving their place in the studio for the entire term. Changes to

weekly schedules may be made on a case-by-base basis each month before tuition is due.

If the student decides to pause lessons during the course of a semester, tuition for the remainder

of the semester still applies. Alterations to this policy are on a case-by-case basis.

Spring Term - January through April

Summer Term - May through August

Fall Term - September through December

Please note that a student's spot will not be guaranteed for the fall term if they were not enrolled

in lessons during the summer term.

PHOTO AND VIDEO RELEASE FORM.

From time to time I use photos and short videos of my students around the studio, on the studio

website, or in social media posts. These videos and posts are encouraging to other students and

helpful to other teachers. If you do not want your child's image(s) to be used, please let me know.

In general, the students love to see their pictures and videos on my website or around the studio.

They find it motivating and exciting to think that others want to know what they are learning.

The students are identified only by first name.

By enrolling and paying tuition for lessons with Megan Gillespie’s studio, I certify that I

understand and agree to the studio policies for the year.